GDS Transfer Portal June 2026: Online Rule 3 Transfer

GDS Transfer Portal June 2026

The GDS Transfer Portal is the official online system introduced by the Department of Posts to regulate and streamline the transfer of Gramin Dak Sevaks (GDS) across India. Through this portal, eligible GDS employees can apply for transfer under Rule 3 – Limited Transfer Facility, ensuring transparency, uniformity, and time-bound processing.

This article explains everything about GDS transfer, including eligibility, rules, conditions, application process, and the latest updates related to the GDS online transfer portal.

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GDS Transfer Portal June 2026: Online Rule 3 Transfer

Also Read: GDS Mutual Transfer Finder | Find Your Ideal Match

Timelines for GDS Transfer Portal (Rule 3)

The GDS Transfer Portal follows a predefined activity-wise schedule for each Rule-3 transfer cycle. All GDS transfer online actions—from vacancy updation to final relieving—must be completed strictly within the notified timelines. Missing any stage may result in rejection or loss of transfer opportunity under GDS transfer rules.

Expected Date Range	Activity
	Vacancy updation by Divisions/Units
	Vacancy approval by Circles
	Online Registration and submission of applications by the GDS applicants seeking transfer & Change in GDS Data in HRMS, if any
	One-time modification in applications already submitted by the candidate (limited to change of options/preferences)
	Verification of online applications by the Divisions
	Online list of transfers approved
	Submission of cancellation request (if any)
	Date of issue of final relieving orders by the Divisions/Units
	Final Date of relieving/deemed relieving of GDS

IT 2.0 GDS Transfer Portal (Direct Links)

Apply GDS Transfer Rule 3

Rule3 Application Status

How to Apply for GDS Transfer Online

The GDS transfer application process is fully digital and user-driven.

Step-by-Step Process:

Login to the GDS online transfer portal using Employee ID
Open the active GDS Rule 3 transfer cycle
Verify personal details auto-fetched from HRMS/PIS
Select applying ground (General / Spouse / PwBD / Mutual)
Choose division and post preferences
Upload required certificates (if applicable)
Verify mobile number and email via OTP
Submit the GDS transfer application

After submission:

Preferences can be modified once (if window opens)
Application can be withdrawn before verification
Approved transfers can be cancelled only within the notified window

Operational Guide Rule 3 Transfer PDF

GDS Rule 3 Transfer Rules

The GDS transfer rules are governed by Rule-3 – Limited Transfer Facility to GDS, issued by the Department of Posts and implemented through the GDS transfer portal / GDS online transfer portal. These rules define who can apply, when to apply, how transfers are processed, and under what conditions a transfer is approved or rejected.

It is important to note that GDS transfer is a facility and not a right. Every GDS transfer online request is subject to eligibility, availability of vacancies, and administrative approval.

1. Nature of GDS Transfer Under Rule-3

Transfers are permitted only on request or by mutual exchange
All transfers are processed online only
No manual or offline GDS transfer form is accepted
Transfers are allowed against clear vacancies only
Transfer is at the own cost of the GDS

2. GDS Transfer Eligibility Rules

Minimum Continuous Engagement

General GDS:
Minimum two (2) years of continuous engagement
PwBD GDS (benchmark disability):
Minimum one (1) year of continuous engagement
Mutual transfer:
Both GDS must have completed one (1) year of engagement

Engagement period is counted from the date of regular engagement as on the last date of application submission.

3. Limited Transfer Facility to GDS – Transfer Chances

The limited transfer facility to GDS restricts the number of transfers allowed during the entire service:

Male GDS: Maximum 2 transfers
Female GDS: Maximum 3 transfers

A cooling-off period of one year is mandatory between two successive transfers.

The following are treated as transfer chances availed:

Approved transfer later cancelled by the GDS
Refusal to join after transfer approval
Cancellation request submitted after allotment

4. GDS Transfer Conditions (Mandatory)

Every GDS transfer application must satisfy the following conditions:

Verification of:
- Educational qualification
- Caste (if applicable)
- Police / antecedent verification
No pending:
- Disciplinary proceedings
- Vigilance cases
- Criminal or court cases
Cooling-off period must be completed
Correct TRCA / level selection

If any verification is pending or incomplete, the application is rejected outright.

5. Permissible Levels & TRCA Rules

Transfers are allowed only within the same TRCA slab or permitted equivalent level.

GDS BPM Transfer Rules

A GDS BPM transfer is permitted only if:

TRCA slab compatibility is satisfied
Required educational qualification is possessed
Branch Office accommodation is arranged
Mandatory BPM training is completed before joining

The GDS online transfer portal automatically blocks ineligible BPM preferences.

6. Grounds for GDS Transfer

A GDS can apply under one of the following grounds:

General
Spouse ground
PwBD (benchmark disability)
Mutual transfer

For spouse and PwBD cases, upload of valid supporting certificate is mandatory. Incorrect or invalid documents lead to rejection.

7. Priority Order for Allotment

When multiple applications are received for the same post, transfers are processed in the following order of priority:

PwBD GDS
Female GDS on spouse ground
Male GDS on spouse ground
Earlier date of engagement
Female GDS (general)
Older age
Date and time of application submission

This priority order is strictly followed by the system.

8. Application and Modification Rules

Only one division can be selected per GDS transfer application
Multiple posts can be selected within that division
Order of preference is binding
One-time modification of preferences is allowed during the notified window
Withdrawal is permitted only before verification

After the verification window closes, no changes are allowed.

9. Cancellation Rules After Approval

Cancellation is allowed only within five (5) days of publication of the approved transfer list
Cancellation must be submitted online
Cancellation after approval is treated as one transfer chance availed
No cancellation is permitted after the cancellation window closes

10. Relieving and Joining Rules

Relieving is done only after cancellation window
No extension beyond final relieving date is allowed
GDS must join the new post within five days of relieving
Delay beyond five days is treated as break in service, unless condoned

Special provisions exist for female GDS on maternity leave, where deemed relieving is allowed.

11. Seniority and Service Benefits

Past service is counted for:
- Departmental examinations
- Annual TRCA increments
On transfer, GDS becomes junior-most in the new unit (except same division transfer)
No claim to return to the previous post/unit

GDS Transfer Portal June 2026

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